Vendors say this is their favorite event of the season. Find out why!

With thousands of festival-goers each year, the Wooden Boat Festival is the perfect place to exhibit your wares and reach the maritime audience you've been looking for.


Applications closed for 2023

New Application Process For 2024!

Step 1: Complete the application process including waivers. Please order extra crew/staff passes, tables, and chairs at the time of application.

Step 2: Pay to reserve your spot.

Step 3: Within a few days you will hear via email if we can accept you. If we cannot accept you, you will be refunded promptly.

Step 4: As Festival approaches, you will start hearing from the Festival office. All important correspondence will come via email. Please check to make sure our emails are not going into your spam folder.

Additional Options for Vendors

We're excited to introduce a optional vendor experience. Vendors can rent space inside one of our two new areas: the Innovation Marketplace and the Woodworking Tent. Being inside these large tents creates a dynamic, weatherproof experience for you and your guests. Each vendor is allowed 8x8 feet of space with 1 table and 2 chairs. You can rent 2 spaces, or if you want your own tent, you can do that too.

Innovation Marketplace

Located adjacent to the brand new green boating stage, the Innovation Marketplace is perfect for innovative and green boating product sales—everything from electric motors to eco paints.

Woodworking Tent

Located adjacent to the Woodworking Stage, this area is perfect for woodworkers and budding artists wanting to showcase their work to the Festival audiences. Perfect for authors and tool makers, too! Artisans are encouraged to apply. There is special pricing and scholarships available for student artisans, these requests can be made while filling out the application.



Please note: the application for the Innovation Marketplace and Woodworking Tent is separate from the standard vendor application.

Key Info

To be accepted, products must fit a nautical, wooden boat and maritime audience.

Festival Hours are Friday and Saturday from 9 AM to 6 PM, and Sunday from 9 AM to 4 PM. You agree to stay open until 3 PM Sunday. You will not be invited back if you leave early.

Move-in is the Thursday of Festival after 9 PM. We have very little time to set up the Festival. Please be aware your tent may not be set up if you arrive early; please be patient.

Event Passes (including one parking pass) may be picked up at Festival HQ anytime after Thursday. HQ is located at the exhibitor entrance to the Festival (at the corner of Jefferson Street and Jackson Street).

You are assigned space according to what you purchased. Extra space is available to purchase in front of your space or tent. See pricing below.

The layout of the Festival is a moving puzzle. If you have been coming for years, it’s likely you will have the same spot; however, there are many logistics and factors in play, and sometimes we have to move things around to fit everyone in. Preference is given to sponsors.

You will be notified of your location in mid-August, along with directions, maps, and final notices for the 2024 Festival.

Sustainability

Wooden Boat Festival seeking Platinum Certification with Sailors for the Sea. Help us keep our waters pristine and minimize our impact on the environment!

Vendor types

At Wooden Boat Festival, there are three types of vendors. Depending on what type of vendor you are, you may be required to provide additional information or documentation.

  • Non-profit—You will need to upload your tax certificate.
  • Commercial—Those who are selling goods or services. A UBI number is required.
  • Informational or Demonstration—Those who are not selling goods or services (e.g. High School Sailing Team, Port Townsend Sailing Association, Yacht clubs). No requirements.

Power

Power is limited in Point Hudson. Please consider the power you need. We strongly recommend that you purchase a battery pack for your phone and computer charging. 

If you have more power needs, please purchase power during the application process and power will be run within 100 feet of your booth for you to connect to. If you do not purchase power ahead of time, you will be disconnected during the event.

If you have purchased power, you will need to bring your own 100-foot extension cord at the proper size for your needs. Please label both ends of the cord with your business name. No vendor may run extension cords over 100 feet. No cords will be provided by Wooden Boat Festival.

Requirements

All Vendors

  • Your own trash container
  • If you purchase power from us, bring a 100-foot power cord sized correctly for your load
  • Your own fire extinguisher

    Commercial vendors
    If you are a business, and selling items at festival

    • Business insurance
    • Washington State & Port Townsend business license. Out-of-state vendors can get a temporary license here.


    Insurance

    All Vendors are required to have liability insurance. We have partnered with ACT Insurance to provide insurance at a low cost to you. If you do not currently have liability insurance for your booth, you can purchase it here for $49 for the weekend of Wooden Boat Festival.

    Please use this link to purchase insurance through ACT, and you will be all set: app.actinsurance.com/events/6755

    For more information about the insurance, visit:
    www.actinsurance.com/coverage-details-show-event

    For questions about insurance, please contact:
    jefferson.motto@veracityins.com

    Cleanup

    You are responsible for leaving your area totally clean. Please pick up everything that came with you, including the zip ties that held the display together, and by-products from your display: metal shavings, wood chips, etc.

    If you leave your area for Festival staff to clean up, you will not be invited back.

    Not Allowed

    No exhibitor may sell logo t-shirts, hats, sweatshirts, or posters on site.

    No bottled water sales or other single-use plastic drink sales allowed on the Festival grounds.

    Dogs are not allowed on the Festival grounds.Only service dogs are allowed

    Vendor Rates

    Rent a Tent From Us

    Tents come with one table and two chairs—you can order more when applying.

    Commercial & Informational Rates
    10 x 10 = $700 (incl. 3x three-day passes or 9x one-day passes)
    10 x 20 = $1400 (incl. 4x three-day passes or 12x one-day passes)
    20 x 20 = $2800 (incl. 8x three-day passes or 24x one-day passes)

    Nonprofit Rates
    (For verified nonprofits)
    10 x 10 = $500 (incl. 3x three-day passes or 9x one-day passes)
    10 x 20 = $1000 (incl. 4x three-day passes or 12x one-day passes)
    20 x 20 = $2000 (incl. 8x three-day passes or 24x one-day passes)

    Bring Your Own Tent

    (Pay for open space)

    Commercial & Informational Rates
    10 x 10 = $500 (incl. 3x three-day passes or 9x one-day passes)
    10 x 20 = $1000 (incl. 4x three-day passes or 12x one-day passes)
    20 x 20 = $2000 (incl. 8x three-day passes or 24x one-day passes)

    Non-profit Rates
    (For verified non-profits)
    10 x 10 = $400 (incl. 3x three-day passes or 9x one-day passes)
    10 x 20 = $700 (incl. 4x three-day passes or 12x one-day passes)
    20 x 20 = $1400 (incl. 8x three-day passes or 24x one-day passes)

    Frequently Asked Questions


    How does the application process work?

    Step 1: Complete the application process including waivers. Please order extra crew/staff passes, tables, and chairs at the time of application.

    Step 2: Pay to reserve your spot.

    Step 3: Within a few days you will hear via email if we can accept you. If we cannot accept you, you will be refunded promptly.

    Step 4: As Festival approaches, you will start hearing from the Festival office. All important correspondence will come via email. Please check to make sure our emails are not going into your spam folder.

    What are the benefits of renting a tent from you?

    • They have 4 sides so you can completely close up at night.
    • They are very heavy-duty, staked or weighted, and unlikely to blow away.
    • They are very secure.

    What are the benefits of bringing my own tent?

    • Less expensive
    • Can set up at your convenience
    • Please note: You are required to have approved tent weights according to city of Port Townsend

    Can I purchase extra space?

    Extra space is available during the application process. You pay for the space you sign up for. If you would like some sprawl space, that is possible and recommended!

    How do you choose who is accepted?

    The Festival Committee will review applications and generally let you know within a week if you have been accepted. Applications are accepted according to the following parameters: relevance of business, service to boating/festival community, and previous experience (if any) at Festival.

    How do you decide who exhibits where?

    Placement in Festival is according to years in Festival, electric and other needs, fit and relevance to other vendors, sponsorship level, and application date.

    We try our best to accommodate everyone’s needs and wishes in booth placement. Every location has its benefits and limitations.

    I'm from out of state. How do I get a temporary business license?

    Please visit this website for information on how to get a temporary business license for Washington State.

    How do I increase traffic to my booth?

    • Have an eye-catching banner raised up above the main entrance to your tent.
    • Have fun!
    • Have interactive activities.
    • Be engaging! Reach out to the public.
    Advertise in the program!
    • Drive people to your booth with something enticing: a contest, a drawing, or a giveaway.

    Do you have security?

    We have security that patrol throughout the night. You are responsible for the safe-keeping of your merchandise and equipment.

    Can I access my space by car?

    Most locations are not accessible by car during the Festival. If you require a location that you can drive close to, let us know ahead of time and we will try to place you accordingly. Please note that this festival is at a marina, and all the roads are closed down during the event. Please plan accordingly.

    Keep Our Sea Plastic Free! We’re stepping up our environmental sustainability efforts for the future of our oceans and the wildlife that depends on them. Click here to learn how you can help.