The vendor section for this year's festival is currently full.
Vendors say this is their favorite event of the season. Find out why!
With thousands of festival-goers each year, the Wooden Boat Festival is the perfect place to exhibit your wares and reach the maritime audience you've been looking for.
Applications are closed for 2024
New Application Process For 2024!
Step 1: Complete the application process including waivers. Please order extra crew/staff passes, tables, and chairs at the time of application.
Step 2: Pay to reserve your spot.
Step 3: Within a few days you will hear via email if we can accept you. If we cannot accept you, you will be refunded promptly.
Step 4: As Festival approaches, you will start hearing from the Festival office. All important correspondence will come via email. Please check to make sure our emails are not going into your spam folder.
Key Info
To be accepted, products must fit a nautical, wooden boat and maritime audience.
Festival Hours are Friday and Saturday from 9 AM to 6 PM, and Sunday from 9 AM to 4 PM. You agree to stay open until 3 PM Sunday. You will not be invited back if you leave early.
Move-in is the Thursday of Festival after 9 AM. We have very little time to set up the Festival. Please be aware your tent may not be set up if you arrive early; please be patient.
Event Passes (including one parking pass) may be picked up at Festival HQ anytime after Thursday. HQ is located at the exhibitor entrance to the Festival (at the corner of Jefferson Street and Jackson Street).
You are assigned space according to what you purchased. Extra space is available to purchase in front of your space or tent. See pricing below.
The layout of the Festival is a moving puzzle. If you have been coming for years, it’s likely you will have the same spot; however, there are many logistics and factors in play, and sometimes we have to move things around to fit everyone in. Preference is given to sponsors.
You will be notified of your location in mid-August, along with directions, maps, and final notices for the 2024 Festival.
Sustainability
Wooden Boat Festival seeking Platinum Certification with Sailors for the Sea. Help us keep our waters pristine and minimize our impact on the environment!
Vendor types
At Wooden Boat Festival, there are three types of vendors. Depending on what type of vendor you are, you may be required to provide additional information or documentation.
- Non-profit—You will need to upload your tax certificate.
- Commercial—Those who are selling goods or services. A UBI number is required.
- Informational or Demonstration—Those who are not selling goods or services (e.g. High School Sailing Team, Port Townsend Sailing Association, Yacht clubs). No requirements.
Power
Power is limited in Point Hudson. Please consider the power you need. We strongly recommend that you purchase a battery pack for your phone and computer charging.
If you have more power needs, please purchase power during the application process and power will be run within 100 feet of your booth for you to connect to. If you do not purchase power ahead of time, you will be disconnected during the event.
If you have purchased power, you will need to bring your own 100-foot extension cord at the proper size for your needs. Please label both ends of the cord with your business name. No vendor may run extension cords over 100 feet. No cords will be provided by Wooden Boat Festival.
Requirements
All Vendors
- Your own trash container
- If you purchase power from us, bring a 100-foot power cord sized correctly for your load
- Your own fire extinguisher
Commercial vendors
If you are a business, and selling items at festival
- Business insurance
- Washington State & Port Townsend business license. Out-of-state vendors can get a temporary license here.
Insurance
All Vendors are required to have liability insurance. We have partnered with ACT Insurance to provide insurance at a low cost to you. If you do not currently have liability insurance for your booth, you can purchase it here for $49 for the weekend of Wooden Boat Festival.
Please use this link to purchase insurance through ACT, and you will be all set: app.actinsurance.com/events/6755
For more information about the insurance, visit:
www.actinsurance.com/coverage-details-show-event
For questions about insurance, please contact:
jefferson.motto@veracityins.com
Cleanup
You are responsible for leaving your area totally clean.
Please pick up everything that came with you, including the zip ties that held the display together, and by-products from your display: metal shavings, wood chips, etc.If you leave your area for Festival staff to clean up, you will not be invited back.
Not Allowed
No exhibitor may sell
logo t-shirts, hats, sweatshirts, or posters on site.No bottled water sales or other single-use plastic drink sales allowed on the Festival grounds.
Dogs are not allowed on the Festival grounds.Only service dogs are allowed
Vendor Rates
Rent a Tent From Us
Tents come with one table and two chairs—you can order more when applying.
Commercial & Informational Rates
10 x 10 = $700 (incl. 3x three-day passes or 9x one-day passes)
10 x 20 = $1400 (incl. 4x three-day passes or 12x one-day passes)
20 x 20 = $2800 (incl. 8x three-day passes or 24x one-day passes)
Nonprofit Rates
(For verified nonprofits)
10 x 10 = $500 (incl. 3x three-day passes or 9x one-day passes)
10 x 20 = $1000 (incl. 4x three-day passes or 12x one-day passes)
20 x 20 = $2000 (incl. 8x three-day passes or 24x one-day passes)
Bring Your Own Tent
(Pay for open space)
Commercial & Informational Rates
10 x 10 = $500 (incl. 3x three-day passes or 9x one-day passes)
10 x 20 = $1000 (incl. 4x three-day passes or 12x one-day passes)
20 x 20 = $2000 (incl. 8x three-day passes or 24x one-day passes)
Non-profit Rates
(For verified non-profits)
10 x 10 = $400 (incl. 3x three-day passes or 9x one-day passes)
10 x 20 = $700 (incl. 4x three-day passes or 12x one-day passes)
20 x 20 = $1400 (incl. 8x three-day passes or 24x one-day passes)
Frequently Asked Questions
How does the application process work?
Step 1: Complete the application process including waivers. Please order extra crew/staff passes, tables, and chairs at the time of application.
Step 2: Pay to reserve your spot.
Step 3: Within a few days you will hear via email if we can accept you. If we cannot accept you, you will be refunded promptly.
Step 4: As Festival approaches, you will start hearing from the Festival office. All important correspondence will come via email. Please check to make sure our emails are not going into your spam folder.
What are the benefits of renting a tent from you?
• They are very heavy-duty, staked or weighted, and unlikely to blow away.
• They are very secure.
What are the benefits of bringing my own tent?
• Can set up at your convenience
• Please note: You are required to have approved tent weights according to city of Port Townsend
Can I purchase extra space?
How do you choose who is accepted?
How do you decide who exhibits where?
Placement in Festival is according to years in Festival, electric and other needs, fit and relevance to other vendors, sponsorship level, and application date.
We try our best to accommodate everyone’s needs and wishes in booth placement. Every location has its benefits and limitations.
I'm from out of state. How do I get a temporary business license?
How do I increase traffic to my booth?
• Have fun!
• Have interactive activities.
• Be engaging! Reach out to the public.
• Advertise in the program!
• Drive people to your booth with something enticing: a contest, a drawing, or a giveaway.
Do you have security?
Can I access my space by car?
Keep Our Sea Plastic Free! We’re stepping up our environmental sustainability efforts for the future of our oceans and the wildlife that depends on them. Click here to learn how you can help.
