Port Townsend Wooden Boat Festival
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    • Highlights
    • Family Fun
    • Get On the Water
    • Special Events
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  • Details
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    • 2022 Map
    • Origin Story
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    • Antiracism & Inclusion
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    • Boat Application
    • Current Boats
    • Previous Boats
  • Get Involved
    • Contact Us
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    • Boat Application
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    • Sponsor
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2023 Wooden Boat Festival – Vendor Application

Step 1 of 4

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  • Best email for arrival instructions, festival notifications, current COVID safety guidelines and other festival news.
  • Emergency contact phone number during festival of someone that is ONSITE and working the festival.
  • Emergency contact phone number during festival of someone that is OFFSITE- if we cannot reach you
    If possible I would like the same location as last year-
  • How many years have you been coming to festival?
    Please enter a number from 0 to 41.
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  • Check Tent if you want us to provide you with a tent. Check Open Space if you will bring your own tent.
  • Commercial Exhibitors

  • All tents you rent from us come with 1 table and 2 chairs. You can purchase extra tables and chairs below!
  • You bring your own tent. Your provide all your own tables, chairs etc. You are required to bring City of Port Townsend approved tent weights
  • Non-Profit Exhibitors

  • You bring your own tent. You are required to bring City of Port Townsend approved tent weights.
  • Add-ons

  • You must bring your own 100 foot extension cord! If you select "no" now, and need to add electricity after submitting your application, you will be charged $50 instead of $25.
  • examples: phone charging, computer, electrical saw, etc.
  • Please add any other important information that might affect your electrical setup.
  • Purchase some sprawl space. Your 10 x 10 or 10 x 20 space is limited to that space. If you would like some extra room to grow in front of your booth or off to the side, purchase that space here! 5 feet for $100 or 10 feet for $200. Please be honest about your usage!
  • All tents come with 2 chairs. If you want more, order them here! Open Space does not come with any chairs included.
  • All tents come with 1 table. If you need more, order them here! Open Spaces don't come with any tables included. If you want tables, purchase them here.
  • If you are applying to be in festival August 1 or later, there is an extra fee.
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  • Sponsorship

    Wooden Boat Festival is possible due to the support of our fabulous sponsors, who get great benefits for sponsoring the Festival. If you are interested in becoming a sponsor, check the box and we will get in touch with more information.
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  • Policies and Release Agreement

  • By applying to exhibit at the Wooden Boat Festival you agree to abide by our Commercial Activity and Exhibitor Policies as outlined below:

    • Product or service must "fit" nautical, wooden boat and maritime audience.

    • No vendor can sell logo t-shirts, posters or sweatshirts on site.

    • No dogs allowed within festival grounds.

    • Exhibitors must stay within assigned booth space.

    • Extra space will be charged accordingly.

    • Signage should be appropriate to family event and educational.

    • No cars or bikes allowed near booths or pedestrian areas during official hours.

    • Exhibitors are accepted by the Festival Committee. Booth locations are assigned based on a number of factors, including Sponsor level, years at festival, date of application, and like vendors.

    • You agree to be open Fri and Sat from 9 am to 6 pm and Sunday from 9 am to 4 pm.

    • By applying you agree to stay until 4 pm on Sunday.

  • No dogs allowed on the festival grounds.

    The Festival is a busy place, and not not fun for dogs—please leave them home in the shade!

  • Participation in any program/event of the Northwest Maritime Center and Wooden Boat Foundation constitutes acceptance of these Waiver of Claims of Limitations of Liability Terms, with or without a confirming signature.

    Medical Release/Authorization: I hereby give permission to the Northwest Maritime Center and Wooden Boat Foundation staff and/or any adult member of the participating group to transport myself/my child to a doctor and/or hospital for treatment. I authorize all medical, surgical, diagnostic and hospital care procedures which may be performed or prescribed for myself/or my child by a licensed physician or hospital, when efforts to contact me are unsuccessful, and when deemed immediately necessary or advisable by the physician to safeguard myself/or my child. I waive my right of informed consent to such treatment. If, for religious or other reasons, you wish NOT to authorize treatment, please attach a letter of explanation.

    Participation Liability Release: I acknowledge that I have voluntarily chosen and hereby grant permission for myself/my child to participate in a program/event conducted by the Northwest Maritime Center and Wooden Boat Foundation. Specifically, on my own behalf, and if a parent or authorizing adult, on behalf of my child and all other related or affiliated participants, I agree as follows:

    Waiver of Claims: I/my child recognize that Northwest Maritime Center and Wooden Boat Foundation and affiliated parties' vessels, equipment, and facilities may not be safe at all times or under all circumstances. I/my child further recognize the inherent dangers of sailing and water-related activities. I/my child, as a specific condition of participation, therefore release and waive any and all claims for property damage or personal injury resulting from the actions of the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or any affiliated third parties. Without limiting the foregoing, I/my child specifically waive all claims against the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, for any and all direct, incidental, and consequential damages relating in any way to the Northwest Maritime Center and Wooden Boat Foundation, its programs or events.

    Limitations of Liability: Without limiting the foregoing, I/my child hereby further consent to the specific limitation of liability of the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, under any and all claims by me/my child, whether direct, indirect, or to be paid to a third party, to refund of my/my child's participation fee. I agree that under no circumstances will any claim that I/my child make, direct or indirect, of whatever kind or nature, against the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, exceed my/my child's participation fee. I/my child expressly recognize and agree that the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, are under no circumstances liable for the conduct of any other parties during or related to a Northwest Maritime Center and Wooden Boat Foundation program. I/my child expressly waive any claims for personal injury, property damage, or otherwise, against the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated parties, caused by or related in any way to the conduct of other parties.

    Own Insurance: I/my child understand I/we are strongly advised to procure our own prudent levels of insurance for our property, our children, and ourselves covering program/event participation. I/my child understand and recognize, under the Waiver of Claims and Limitation of Liability above, that I/my child must and will look solely to my/my child's own insurance, if any, for any loss occurring at, or relating to, any Northwest Maritime Center and Wooden Boat Foundation program/event. I/my child understand and agree that the Northwest Maritime Center and Wooden Boat Foundation has no obligation to procure insurance on my/my child's behalf.

    Indemnification: I/my child understand and agree on behalf of all other related or affiliated parties, including minors, participating with me/my child, that these parties are also subject to the above Waiver of Claims and Limitations of Liability. I expressly consent to this Waiver of Claims and Limitation of Liability on behalf of such parties. I/my child agree to completely indemnify and hold harmless the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, from any claim from any third party, minor or otherwise, participating in connection with my/my child's participation in any Northwest Maritime Center and Wooden Boat Foundation program/event or under the authority of myself/my child, except that arising solely from the negligence of the Northwest Maritime Center and Wooden Boat Foundation, to the maximum extent permitted by law. Understanding that damages may be caused to others by or related to my/my child's participation in a Northwest Maritime Center and Wooden Boat Foundation program, I/my child agree to completely indemnify and hold harmless the Northwest Maritime Center and Wooden Boat Foundation, its employees, and/or volunteers, and/or affiliated third parties, from any claim from any third party arising from or related to my/my child's participation, plus all costs, expert fees, and attorneys fees, except that arising solely from the negligence of the Northwest Maritime Center and Wooden Boat Foundation, to the maximum extent permitted by law.

    No Modification/Consent by Participation: This Waiver of Claims and Limitation of Liability may not be bypassed or modified by any person without the express written consent of the Board of Directors of the Northwest Maritime Center and Wooden Boat Foundation. This Waiver of Claims and limitation of Liability affects your rights; State law and/or Federal law may give you other rights.

    Note: Participation in any program/event of the Northwest Maritime Center and Wooden Boat Foundation constitutes acceptance of these Waiver of Claims and Limitations of Liability Terms, with or without a confirming signature.

    Rules: I/my child agrees to follow all safety procedures as set forth by the Northwest Maritime Center and Wooden Boat Foundation while participating in any Northwest Maritime Center and Wooden Boat Foundation program/event; to not engage in any disruptive, reckless or irresponsible behavior; to display care in the use of program boats and equipment; to repair or replace all equipment or property damaged by myself/my child whatever the cause. Failure to abide by these rules may result in suspension or expulsion from the program/event, which will result in forfeiture of tuition/fees and immediate dismissal.

    Photo Release: I hereby give permission for the Northwest Maritime Center and Wooden Boat Foundation staff and/or any person acting on their behalf to photograph and video myself/my child and allow the Northwest Maritime Center and Wooden Boat Foundation to use these pictures and videos as it sees fit. I release all publication rights to said photos/videos.

    I state that I am of lawful age and legally competent to sign this affirmation and release; that I understand the terms herein are contractual and not a mere recital; and that I have signed this document as my voluntary act and intend to be bound by these terms. I HAVE FULLY INFORMED MYSELF OF THE CONTENT OF THIS AGREEMENT BY READING IT BEFORE I SIGNED IT.

  • I agree NOT to sell any single use plastic products, bottled water or drinks, to clean up after myself. To utilize the recycling and composting provided. I agree to dispose of all trash in the large dumpsters behind the Main Stage tent.
  • We require prudent business and liability insurance fitting your particular business to participate in Wooden Boat Festival.
  • I understand and agree that I am responsible for the safety of merchandise and equipment in my tent. Wooden Boat Festival provides security of the grounds at festival but does not accept liabiltiy for merchandise and equipment in my tent
  • I acknowledge the contagious nature of the COVID-19 virus, and respect that the facility adheres to the CDC recommendations.
    Masks may be mandatory and social distancing may be in effect. I will adhere to all requirements.
    I further acknowledge that The Wooden Boat Festival and Northwest Maritime Center have put in place preventative measures to reduce the spread of the COVID-19 virus, to the best of their abilities.
    I attest that before coming to Wooden Boat Festival, I meet all these requirements or will notify the event and cancel my participation.

    Covid Safe: We all want a safe and fun festival- and ask that boaters/exhibitors/attendees do not participate if they are unvaccinated and experiencing any of the following:
    • You have had a fever in the 2 days leading up to the Festival.
    • Are experiencing any symptoms of COVID- such as cough, shortness of breath, difficulty breathing, or new loss of taste or smell
    • You have been exposed to anyone with confirmed case of COVID,
    • You have traveled internationally in 14 days leading into the event.
    • Have traveled to a highly impacted area of the USA in 14 days leading into event
    • Been diagnosed with COVID and not fully recovered
    I hereby release and agree to hold Wooden Boat Festival and Northwest maritime Center harmless from any causes of action, claims, demands, damages, costs, expenses and compensation for damage to myself that may be caused by any act, or failure to act, or that may otherwise arise in any way with any services received. I understand that this release discharges the aforementioned from any liability with respect to bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received. This liability waiver and release extends to all owners, partners, and employees.
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300

WOODEN BOATS

100

PRESENTERS

50

EXHIBITORS

3

DAYS OF FESTIVITIES

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Video footage by Liv von Oelreich

The Wooden Boat Festival is a part of the Northwest Maritime Center, whose mission is to engage and educate people of all generations in traditional and contemporary maritime life, in a spirit of adventure and discovery.

 

Click here to read our Antiracism & Inclusion Statement

 
 

© 2023 Northwest Maritime Center

 

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